How can you get the most out of a small workspace? Unfortunately, we all don’t have the luxury of large open offices. Employees can be deterred by cramped working environments and lose motivation. A business needs to create an environment that employees are proud to work in. Here are 7 tips to maximise a small office
Each office will have items located throughout that no longer have a purpose. Think of your personal working space and common areas when removing items with no more significance. Avoid keeping magnets, books, folders or gifts from covering your personal work space. Keeping your workspace clean will help define your individual space but also improve the overall look of the office, making it feel bigger.
Make sure common areas are only used for breaks, meetings or other team activities. Avoid using these spaces to store unused furniture or house the photocopier. Self-storage services like Spacer allow you to store unused furniture or equipment safely and cheaply.
Due to having a small office, you want to define each area as much as possible. Conveying a sense of purpose throughout areas in the office will create a more efficient work environment.
Employees need some variety and change. Sitting at the same desk all day can create a lack of motivation. Using the common spaces in your small office removes the feeling of being suffocated.
Show employees that common spaces can be used outside meetings or briefings. Instead of focusing on a small private office or desk, focus on the idea that the entire facility is your office.
Stand up meetings
Stand up meetings are great for saving space, especially when you have a crowded office. Better yet, they will end quicker than a normal meeting. A standing meeting is great for an office that doesn’t need long, structured meetings.
Specific lighting can dramatically shift the appearance of a small area. Normally, smaller offices will also lack natural light. In smaller spaces, you will save room by using ceiling lighting. If you do need additional lighting, try LED desk lamps and avoid floor lamps that take up additional room. The lighter the room is, the bigger it feels. It’s also wise to have some different lighting schemes to create some variety.
Paper, folders and other physical records all need to be stored somewhere. Additional cabinets and storage areas in a small office are difficult to justify sometimes. You don’t want storage areas taking over common spaces or other areas. Using a paperless system in the office eliminates the need for storage and other equipment, saving you space. Not only will a paperless office be good for space, it also is good environmental practice.
If your business can’t do the paperless system, try vertical storage. Installing vertical sturdy compartments for commonly used files is a great way minimise clutter.
Flooring is more important that you think. Use one flooring material throughout the entire space. Don’t have rugs or carpets over another carpet or wood floor. Wall to wall commercial carpeting or wood floors are simple and easy to care for. If the office is noisy, consider carpet as it will soften the echoes and make communication less challenging.
Use small desks
Large desks may look great, but they are an inefficient use of space in a tiny office. Smaller work stations with drawers or other storage will maximise your space. Only consider larger desks when you have a team that often work together and can have multiple people together at one desk.
Large monitors use a significant amount of space. Put them on a small desk in a small office and they can take away room for anything else. Put your monitor on an adjustable arm so you can easily move it out of your way when you need more space to work.
Remember, more isn’t necessarily best. If you don’t have the budget to attain increased square footage, it may be wiser to invest in making less space better. The initial changes you make may not be the final product. Trial and error is a great way to reach your desired outcome. Maximising space will create some chaos, but the end result will be worth it.